We understand that your privacy and the security of your personal information is extremely important. This notice sets out what we do with your personal information, what we do to keep it secure, from where and how we collect it, as well as your rights in relation to the personal information we hold about you.
This policy applies if you interact with us by telephone, online, at events or otherwise by using any of our websites or communicate with us on social media.
The businesses which make up the Holstein UK Group currently are:
Divisions within Holstein UK include UK Dairy Day, Approved Registered Cattle and Holstein Young Breeders (HYB).
We may add further companies to the Holstein UK Group in the future. When we do so, we will update this notice.
We may collect and process Your Data in the following circumstances:
There are a number of ways in which we use your personal information, depending on how you interact with us. We may use your information in the following ways:
If you are one of our suppliers we will collect details such as a contact name, email address, telephone number and bank details in order to contact you about goods and/or services we have ordered from you, to place further orders and to pay you for the goods or services supplied. We may share your data with our employees to manage our relationship with you and we will keep the personal data for as long as we require your goods and services and for a period of 6 years further to being provided with the goods/services.
Where we need to collect personal data by law or under the terms of a contract we have with you and you fail to provide the data when requested, we may not be able to perform the contract we have or are trying to enter into with you (for example, to provide you with our goods or services). In this case, we may have to cancel a product or service you have with us but we will notify you if this is the case at the time.
In addition to the uses described in sections 5, we may also use Your Data for our legitimate interests including for marketing, market research and related purposes, such as:
In addition to the third parties mentioned above, we may disclose Your Data to third parties for our legitimate interests as follows:
Where you have a password which enables you to access certain parts of our online portals, you are responsible for keeping this password confidential. We ask you not to share a password with anyone.
Our website at times will include links to and from the websites of third parties. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these when you leave our group websites and we encourage you to read the privacy notice/policy of every website you visit.
You have a right to request access to the personal data that we hold about you. This could include information relating to you membership and services you have used. If you would like to request a copy of your personal data, please contact us by email to email@example.com
If any of the personal data that we hold about you is incorrect, you have a right to request that we correct this. You can call the Holstein UK membership services team or alternatively, to notify us of any corrections please contact us by email to firstname.lastname@example.org
You have a right to request us to erase any data that we hold about you, or to object to our use and processing of your data. If the only lawful basis on which we can process your personal data is that you have given your consent, we are obliged to comply with your request. In other circumstances we may need to continue to hold and process your data (for example where needed for safety, security or legal purposes, or to protect our legitimate interests). If this is the case, we will notify you of the reason. If you would like to exercise this right for deletion of data please contact us by email to email@example.com
Where you have provided your consent to the collection, processing and transfer of your personal data, you may withdraw that consent at any time. This will not affect the lawfulness of data processing based on consent before it is withdrawn. To withdraw your consent please contact us by email to firstname.lastname@example.org
We are registered in accordance with the Data Protection Act; our registration number is Z1863916.
All emails to Holstein UK Group are communications to the company and are not private or confidential to any named individual.
This is in addition to your right to contact the Information Commissioners Office if you are unsatisfied with our response to any issues you raise at https://ico.org.uk/global/contact-us
Holstein UK, Scope House, Hortonwood 33, Telford, Shropshire TF1 7EX
Phone: 01923 695200
© Copyright Holstein UK
All Rights Reserved. E&OE
Reviewed March 2023